Grasim | Investors | Shareholding information



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investors > shareholding information

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::	In terms of Section 205A of the Companies Act, 1956, all unclaimed equity dividends upto Financial Year 1994-95, have been transferred to the General Revenue Account of the Central Government. Shareholders who have so far not encashed their dividend warrant(s) for the said period, may claim the same from the Registrar of Companies – Madhya Pradesh, Sanjay Complex, 3rd Floor, 'A' Block, Jayendraganj, Gwalior - 474009 (M.P.) by submitting an application in Form II of the Companies Unpaid (Transfer to General Reserve Account of the Central Government) Rules, 1978.
::	Pursuant to Sections 205A and 205C of the Companies Act, 1956, unclaimed equity dividends for the financial years 1995-96 to 2002-2003 have been transferred by the Company to the Investor Education & Protection Fund (IEPF) constituted by the Central Government. No claim by the Shareholders shall lie against IEPF or the Company in respect of the said unclaimed amount.
::	Shareholders are advised that dividends for the financial year 2003-2004 onwards, which remains unpaid/unclaimed over a period of 7 years, is to be statutorily transferred by the Company to IEPF. Shareholders who have not claimed the dividends for this period are requested to lodge their claim with the Company, as once unclaimed dividend is transferred to IEPF, no claim by the Shareholders shall lie in respect thereof against IEPF or the Company.

NECS Facility
To enable faster remittance of dividend through "National Electronic Clearing Service" (NECS), Members are requested to provide their new account number allotted to them by their respective banks after implementation of Core Banking Solutions (CBS). The account number must be provided to the Company in respect of the shares held in physical form and to your Depository Participants in respect of the shares held in electronic form.

Shareholders holding shares in physical form are requested to provide details of their bank account for availing "Electronic Clearing Service" (ECS) facility in the form available at the website of the Company. However, if the shares are held in dematerialised form, the ECS mandate has to be communicated to the respective Depository Participant (DP). Changes, if any, in the details furnished earlier may also be communicated to the Company or DP, as the case may be. The Company uses ECS facility for remitting dividends to its shareholders wherever available.

Share Transfer / Dematerialisation

::	Share transfer requests are acted upon within 7 days from the date of their receipt at the Share Department. In case no response is received from the Company within 30 days of lodgement of transfer request, the lodger should immediately write to the Share Department of the Company with full details so that necessary action could be taken to safeguard interest of the concerned against any possible loss/interception during postal transit.
::	Dematerialisation requests duly completed in all respects are normally processed within 7 days from the date of receipt at the Share Department of the Company.
::	Investors/Shareholders are requested to kindly note that if physical documents, viz., Demat Request Form (DRF), Share Certificates, etc., are not received from their DP's by the Company within a period of 15 days from the date of generation of the Demat Request Number (DRN) dematerialisation, the DRN will be treated as rejected/cancelled. This step is being taken on the advice of the Depositories so that no demat request remains pending beyond a period of 21 days. This note is only to caution investors/shareholders that they should ensure that their DPs do not delay in sending the DRF and share certificates to the Company after generating the DRN.
::	The Securities and Exchange Board of India (SEBI) vide circular Ref. No. MRD/DoP/Cir-05/ 2007 dated April 27, 2007, has made PAN mandatory for all securities market transactions. Thereafter, vide Circular No. MRD/DoP/Cir-05/2009 dated May 20, 2009, SEBI has clarified that for securities market transactions and off-market/private transactions involving transfer of shares in physical form of listed companies, it shall be mandatory for the transferee(s) to furnish copy of PAN Card to the Company/RTAs for registration of such transfer of shares. SEBI has further clarified that it shall also be mandatory to furnish a copy of PAN in the following cases: a) Deletion of name of the deceased shareholder(s), where the shares are held in the name of two or more shareholders. b) Transmission of shares to the legal heir(s), where deceased shareholder was the sole holder of shares. c) Transposition of shares, when there is a change in the order of names in which physical shares are held jointly in the names of two or more shareholders.

Correspondence with the Company
Shareholders/Beneficial Owners are requested to quote their Folio No./DP and Client ID Nos., as the case may be, in all correspondence with the Company. All correspondence regarding shares of the Company should be addressed to the Share Department of the Company at its Registered Office at Birlagram, Nagda - 456 331 (M. P.) and not to the Corporate Finance Division or to any other office(s) of the Company.

Non-Resident Shareholders
Non-resident Shareholders are requested to immediately notify the following to the Company in respect of shares held in physical form and to their DPs in respect of shares held in dematerialised form:

::	Indian address for sending all communications, if not provided so far;
::	Change in their residential status on return to India for permanent settlement;
::	Particulars of the Bank Account maintained with a bank in India, if not furnished earlier; and
::	RBI Permission number with date to facilitate prompt credit of dividend in their Bank Accounts

General information

::	Shareholders holding shares in physical form are requested to notify to the Company, change in their address/Pin Code number and Bank Account details promptly by written request under the signatures of sole/first jointholder. Beneficial Owners of shares in demat form are requested to send their instructions regarding change of address, bank details, nomination, power of attorney, change in e-mail address, etc., directly to their DP as the same are maintained by the DPs.
::	To prevent fraudulent encashment of dividend warrants, members are requested to provide their Bank Account details (if not provided earlier) to the Company (if shares are held in physical form) or to DP (if shares are held in demat form), as the case may be, for printing of the same on their dividend warrants.
::	In case of loss/misplacement of shares, investors should immediately lodge a FIR/Complaint with the police and inform to the Company along with original or certified copy of FIR/Acknowledged copy of Police complaint along with a self-attested copy of PAN Card.
::	Section 109A of the Companies Act, 1956, extends nomination facility to individuals holding shares in physical form in companies. Shareholders, in particular, those holding shares in single name, may avail the above facility by furnishing the particulars of their nominations in the prescribed Nomination Form, which can be downloaded from the website of the Company or obtained from the Share Department of the Company by sending written request through any mode including email on "shares@adityabirla.com".
::	Green Initiative in Corporate Governance – Service of Documents in Electronic Form As you are aware, Ministry of Corporate Affairs, Government of India (MCA) vide its Circular(s) Nos. 17 and 18 dated 21st April, 2011 and 29th April, 2011, respectively, has now allowed the companies to send Notices of General Meetings/other Notices, Audited Financial Statements, Directors' Report, Auditors' Report, etc., henceforth to their shareholders electronically as a part of its green initiative in Corporate Governance. Keeping in view the aforesaid green initiative of MCA, your Company shall send the Annual Report and other documents to its shareholders in electronic form, to the e-mail address provided by them and made available to us by the Depositories. In case of any change in your e-mail address, you are requested to inform the same to your Depository. Shareholders holding shares in physical form are requested to inform their e-mail address to the Company, so that the Company can send the Annual Report and other documents to them in electronic form. Advantages of registering with the company for e-communication: Will enable you to receive communication promptly and avoid loss of documents in postal transit. Will help in eliminating wastage of paper, reduce paper consumption and in turn save trees.
	Please note that the said documents will be made available by the Company on its website www.grasim.com. The physical copies of the same shall also be made available for inspection, during office hours, at the Registered Office of the Company at Birlagram, Nagda - 456 331 (M.P.). Further, upon receipt of a request from you, your Company shall also furnish you the physical copy of the same free of cost. In case you wish to receive the above documents in physical form, please send us an e-mail at grasimshares@adityabirla.com or write to the Share Department of the Company at its Registered Office at Birlagram, Nagda - 456 331 (M.P.) quoting reference of your DP ID & Client ID and name of the 1st Registered Shareholder. We are confident that you would appreciate the "Green Initiative" taken by MCA. We sincerely solicit your cooperation in helping your Company to implement the "Green Initiative".
::	Members are requested to visit the Company's website 'www.grasim.com' for — information on investor services offered by the Company. downloading of various forms/formats viz. nomination form, ECS mandate form, formats of affidavits and Indemnity Bonds, etc. registering your E-mail ID with the Company to receive Notices of General Meetings/other Notices, Audited Financial Statements, Directors' Report, Auditors' Report, etc., henceforth electronically.
::	Shareholders are requested to give us their valuable suggestions for improvement of our investor services.

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