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Process for Important Investor Services

Dematerialisation of shares

SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015 mandates that the transfer, except transmission and transposition, of securities are to be carried out in dematerialised form only with effect from April 1, 2019. In view of the numerous advantages offered by the Depository system as well as to avoid frauds, members holding shares in physical mode are advised to avail of the facility of dematerialisation from either of the depositories. Accordingly, any member desirous of transferring shares (which are held in physical form) can transfer only after the shares are dematerialised.  The Company has, directly as well as through its Registrar & Share Transfer agent (RTA), KFin Technologies Private Limited, sends intimation to shareholders who are holding shares in physical form, advising them to get the shares dematerialised.

Dematerialisation requests, duly completed in all respects are normally processed within 21 days from the date of receipt by the RTA.

Dematerialisation through depository participant (DP) registered with either NSDL or CDSL

Shareholders will have to open a demat account with a depository participant (DP) registered with either NSDL or CDSL and then surrender their share certificate(s) for dematerialisation to the RTA of the Company through the DP.

  • Shareholder fills out a dematerialisation request form (DRF) and surrenders the defaced share certificate(s) to the DP
  • The DP intimates the Company of this request through the system
  • The DP submits the share certificate(s) and the DRF to the Company
  • The RTA of the Company updates the register of members and then validates the request
  • The depository credits the DP's account
  • The DP updates the investor's demat account and informs investor

Shareholders are requested to note that if the physical documents, viz., Dematerialisation Request Form (DRF), Share Certificates, etc., are not received from their concerned Depositary Participants (DPs) by the RTA of the Company within a period of 15 days from the date of generation of the Dematerialisation Request Number (DRN) for dematerialisation, the DRN will be treated as rejected/cancelled.

Members who hold shares in physical form are advised that SEBI has made it mandatory that a self attested copy of the PAN card of the transferee(s), members, surviving joint holders/legal heirs be furnished to the Company while making request for transfer, deletion of name of deceased joint holder, transposition of names, and transmission of shares, as the case may be

Section 72 of the Companies Act, 2013, extends nomination facility to individuals holding shares in physical form. Shareholders, in particular, those holding shares in single name, may avail the above facility by furnishing the particulars of their nominations in the prescribed Nomination Form, which can be downloaded from the website of the Company or obtained from the RTA of the Company by sending written request through any mode including e-mail on “grasim.secretarial@adityabirla.com

Shareholders holding shares in physical form should notify to the Company, change in their address with Pin Code number and Bank Account details by written request under the signatures of sole/ first joint holder.

Beneficial Owners of shares in demat form should send their instructions regarding change of address, bank details, nomination, power of attorney, change in email address, etc., directly to their DP as the said records are maintained by the DPs.

To prevent fraudulent encashment of dividend warrants, please provide your Bank Account details to the Company (if shares are held in physical form) or to your DP (if shares are held in demat form), for printing of the same on the dividend warrants.

Request you to please provide your e-mail address for availing the facility of e-communication, so as to enable us to serve you fast.

In case of loss/misplacement of shares, investors should immediately lodge a FIR/Complaint with the police and inform to the Company along with original or certified copy of FIR/Acknowledged copy of Police Complaint along with a self-attested copy of PAN card.

Shareholders/Beneficial Owners are requested to quote their Folio No./DP and Client ID Nos., in all correspondence with the Company.

All correspondence should be addressed to KFin Technologies Private Limited, RTA of the Company at Selenium Tower B, Plot Nos. 31 & 32, Financial District, Nanakramguda, Serilingampally Mandal, Hyderabad – 500 032, Telangana, India, Toll Free No. 1800-309-4001.

Shareholders may send correspondence through E-mail on einward.ris@kfintech.com or grasim.secretarial@adityabirla.com

Non-Resident Shareholders are requested to immediately notify the following to the RTA of the Company in respect of shares held in physical form and to their DPs in respect of shares held in dematerialized form:-

  • Indian address for sending all communications, if not provided earlier;
  • Change in their residential status on return to India for permanent settlement;
  • Particulars of the Bank Account maintained with a bank in India, if not furnished earlier (Please send a photocopy of cancelled cheque);
  • Email ID and Phone No.(s), if any; and

RBI permission with date to facilitate prompt credit of dividend, if declared by the Company in their Bank Accounts.

Shareholders who have not yet encashed their dividend warrants for the years 2013-2014 to 2019-2020 may approach KFin Technologies Private Limited, RTA of the Company, with a request letter quoting their Ledger Folio numbers / DP & Client ID along with dividend warrant(s) (if any) or Letter of Undertaking/ Indemnity Bond, as the case may be and a cancelled cheque for revalidation/claim.

The details of Dividend declared by the Company and the respective due dates of transfer of unclaimed/ uncashed dividend to the Investor Education and Protection Fund of the Central Government is as below:

Financial Year Of Dividend Date of Declaration Due date of transfer to the IEPF
2013-14 6th September 2014 13th October 2021
2014-15 19th September 2015 26th October 2022
2015-16 23rd September 2016 30th October 2023
2016-17 22nd September 2017 29th October 2024
2017-18 14th September 2018 20th October 2025
2018-19 23rd August 2019 28th September 2026
2019-20 14th September 2020 19th October 2027

Pursuant to the provisions of Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Rules 2016 read with Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Amendment Rules, 2017, the Company is mandated to transfer all such shares to Investor Education and Protection Fund (IEPF) in respect of which dividend has not been claimed for seven consecutive years or more.

Shareholders whose shares and / or unclaimed dividend has been transferred to IEPF, may claim their refund to the IEPF Authority by submitting an online application in Form IEPF-5 available on the website of IEPF at www.iepf.gov.in

SEBI by its Circular dated 21st March, 2013 has advised usage of approved electronic mode viz. ECS (Electronic Clearing Services), NECS (National Electronic Clearing Services) and other modes of electronic fund transfer for distribution of dividend to the shareholders.

Shareholders who have still not provided their Bank details for receiving dividend in electronic mode are requested to please provide the following bank details by a letter signed by the sole/ 1st joint holder along with a cancelled copy of your cheque –

  1. 1. Name of the Bank with its Branch & complete Address;
  2. 2. Bank Account Number (SB/ CC/ Current)
  3. 3. 9 digit MICR Code (Magnetic Ink Character Recognition) appearing on the MICR cheque issued by your bank to you

- to your Depository Participant (DP) in case you are holding shares in dematerialized form quoting reference of your DP and Client ID
- to the RTA of the Company, in case you are holding shares in physical mode quoting reference of your Ledger Folio No.
so that going forward your Company can pay you all future dividends in electronic mode through NECS/ ECS.

In case you have already registered your bank details and you wish to change the NECS/ ECS mandate then please write to your DP for shares held in demat form or to the RTA of the Company for shares held in physical form by informing your revised bank details.

  1. 1Prompt credit of dividend amount directly into your bank account as there will be no mailing or handling delays in receiving the physical dividend warrant;
  2. 2Avoids loss/ misplacement of physical dividend warrant in postal transit;
  3. 3It eliminates the need to deposit the physical warrant in the bank;
  4. 4Avoids dividend warrant becoming state/ time barred;

Schedule VI of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 provides the manner of dealing with the shares issued in physical form pursuant to a public issue or any other issue and which remains unclaimed with the Company. In compliance with the provisions of the said Regulation, the Company has sent three reminders under Registered Post to the shareholders whose share certificates were returned undelivered and are lying unclaimed so far.

In terms of Schedule VI to Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Company has initiated appropriate steps on unclaimed shares by transferring and dematerialising them into one folio in the name of “Grasim Industries Limited Unclaimed Share Suspense Account”. Shareholders are requested to claim the shares lying Unclaimed with the Company. The voting rights on the said shares shall remain frozen till the rightful owner of such shares claims the shares.

Disclosure pursuant to Schedule VI to Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015:

Aggregate number of shareholders and the outstanding shares lying in the unclaimed suspense account as at 1st April 2020 1940 shareholders holding 2,16,325 equity shares of the Company
Number of shareholders who approached issuer for transfer of shares from unclaimed suspense account during the year 05 shareholders holding 2,494 equity shares of the Company
Number of shareholders to whom shares were transferred from unclaimed suspense account during the year 05 shareholders holding 2,494 equity shares of the Company
Number of shareholders whose shares were transferred to IEPF account pursuant to the MCA Circular dated 5th September 2016 40 shareholders holding 6,500 equity shares of the Company
Aggregate number of shareholders and the outstanding shares lying in the unclaimed suspense account as at 31st March 2021 1895 shareholders holding 2,07,331 equity shares of the Company

The voting rights on the shares in the suspense accounts as at 31st March 2021 shall remain frozen till the rightful owners of such shares claim the shares.

Members are requested to visit the Company’s website www.grasim.com/www.adityabirla.com for :

  1. - information on investor services being offered by the Company;
  2. - downloading of various forms/formats, viz., Nomination form, ECS Mandate form, formats of Affidavits and Indemnity Bonds, etc.; and
  3. - registering your E-mail ID with the Company to receive Notices of General Meetings/other Notices, Audited Financial Statements, Directors' Report, Auditors' Report, etc., henceforth electronically.

In order to conserve paper and environment, Ministry of Corporate Affairs (MCA), Government of India, has allowed and envisage the companies to send Notices of General Meetings/other Notices, Audited Financial Statements, Directors' Report, Auditors' Report, etc., henceforth to their shareholders electronically as a part of its green initiatives in corporate governance.
Keeping in view the aforesaid green initiative of MCA, your Company shall send the Annual Report to its shareholders in electronic form, to the e-mail address provided by them and made available to it by the Depositories. In case of any change in your e-mail address, you are requested to please inform the same to your Depository.
Shareholders can avail e-communication facility by registering their e-mail address with the Company by sending the request on e-mail to grasim.secretarial@adityabirla.com or by logging on to Company's website www.grasim.com
You will get following advantages by registering your e-mail address with the Company for availing e-communication:

  1. 1 it will enable you to receive communication promptly;
  2. 2 it will avoid loss of documents in postal transit; and
  3. 3 it will help in eliminating wastage of paper, reduce paper consumption and, in turn, save trees;

Your Company will make the said documents available on its website www.grasim.com/ www.adityabirla.com Please note that physical copies of the above documents shall also be made available for inspection, during office hours, at the Registered Office of the Company at Birlagram–456 331, Nagda (M.P.).

In case you wish to receive the same in physical form, please write to our RTA at einward.ris@kfintech.com or send us an e-mail at grasim.secretarial@adityabirla.com. Upon receipt of a request from you, physical copy shall be provided free of cost.

Members are requested to give us their valuable suggestions for improvement of our investor services to our Corporate Office at Mumbai or the RTA at Hyderabad.